Marketing Project Manager
Serendipit is looking to hire a Marketing Project Manager that can keep projects flowing through the agency without a hitch. If you’re someone who thrives off collaboration, never misses deadlines, loves organizing workflows and can keep it cool, calm and collected while managing it all, we’d love to hear from you.
We offer a family atmosphere of marketing masterminds, creative savants, and public relation pros. You’ll be surrounded by collaborative creative, revolutionary campaigns and bottom-line busting strategy. You’ll be rewarded with industry leading perks - dogs, happy hours, early release Friday's in the summer, a 100% vested/matching 401K, and free healthcare … these are just the beginning.
We only ask that you be passionate about results, kickass at creation and execution of ALL components of a strategic marketing project, exceed client goals, be a detail freak, and about 50 other things. Up to the task?
Here’s what else you need to know:
The mission of the Project Manager is to ensure successful initiation, planning, execution, monitoring and delivery of multiple projects for 6+ accounts (or equivalent revenue). As a Marketing Project Manager, you will be the collaborative facilitator helping to channel and coordinate the work of highly talented teams and resources operating in a fast-paced environment. You will balance direct oversight of ongoing advertising projects with client communication, budgeting and schedule management in order to provide Serendipit Clients with desired outcomes and significant results.
- Oversee day-to-day execution of marketing and advertising initiatives and project plans to ensure that all project milestones and deliverables are completed according to schedule and budget
- Responsible for managing tasks, resources, timelines and budgets using Serendipit processes and project management software to ensure that all client work exceeds clients’ goals
- Use time management with competing priorities and find the available resource to schedule for every project
- Facilitate task management, gathering assets, and resourcing the right team members to get the work done
- Coordinate workflow and communication between all departments including Account Service, Production, Sales and Billing departments
- Review and approve all client billings and invoices
- Administrative management of client files, binders, and assets
- Consistently stay on top of marketing and social media trends
- Contribute marketing ideas and assist in the creation of marketing plans
- Manage vendor outreach and communication as needed for project execution
- Become a working expert in the fields of clients managed
- Client recaps required for all meetings and phone calls within 24 hours of meeting.
- All assets must be saved to File Sharing Software (Egnyte) and client briefs must constantly be up to date.
- Responsible for requesting, reviewing for approval and submitting any third party vendors used on projects
- Weekly and Monthly Reporting – Completed and to client within 5 business days of EOM
- Responsible for final review and QA of tasks completed by resources.
- Properly Quote and Calculate any printing, promo, or media mark ups and billing items
- Proper preparation of all resource tasks
- Creation and ongoing updates for ALL client-facing and internal timelines
- Submission of bill sheets within 24 hours of client approved quoted items
- Review of invoices to ensure billing is 100% accurate and corresponds with pre-approved budgets and one-off requests
- Design and Digital resources have appropriate workloads in the PM tool, based on determined bandwidth
What we are looking for
- Bachelors Degree in Communications, Marketing, Business or related job experience
- 3+ years experience
- Candidate must have proficient time and project management skills and be able to communicate effectively and work well autonomously in a team driven environment.
- Candidate must be a SOLUTION FINDER
- The candidate must be highly motivated and a self-starter with high standards of performance and expectations for themselves and their team. Must have the ability to work in a deadline driven environment, be extremely well organized, analytical, and possess a strong ability to multi-task.
- Proficient with Mac and Microsoft Office presentation products.
- Have knowledge of a wide range of marketing techniques and concepts
- Ability to think creatively and out of the box
- Show confidence in presenting to clients, agencies and peers
- Work well in a team and with a wide range of people
- Be organized and methodical with decision making
- Be proactive and able to take the initiative
- Be able to motivate and inspire a team
- Be well presented with a professional manner
- Occasional travel, reliable transportation required
We need someone who is enthusiastic and passionate about getting results for clients. We’re growing fast. Prove yourself and you can grow with us.
What you get
- A career with Serendipit means working and growing with a team that is dedicated and passionate about what they do. We take pride in having our team members look forward to coming to work each morning, and with great work comes great reward.
- When you join the Serendipit team, you join our family! We are proud to offer the following benefits to all full-time employees:
- FREE healthcare + health insurance reimbursement
- 10 days PTO your first year, and 14 days PTO year two & beyond
- Competitive, matching 401(K) after 12 months
- Reimbursement for membership in professional organizations
- A fully-stocked kitchen with lots of goodies to keep you fueled through the day, as well as monthly team lunches
- Free fitness room at the office with a Peloton bike, treadmill, and weights
- BYOD – Bring your own dog! We are dog-friendly
- Flexible schedule with early release Friday's in the summer
To apply, please send your resume, cover letter and a brief summary of why you would be a good fit for Serendipit to [email protected]. In the subject line please list “Project Manager”
Please fill out the form with your cover letter and resume.